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 General Terms of Participation (PDF) format
Table of contents Pass Regime, Convey and Removal of Exhibits
Pass Regime, Convey and Removal of Exhibits
During the mounting, running and dismantling of the exhibition, the following procedures of issuance and use of documents, which permit the staff of participating companies to enter EXPOCENTRE Fairgrounds, shall be established.
1. Issuance procedures and use of exhibitors’ certificates
Exhibitors’ certificates shall be issued according to an official letter sent by the exhibiting company and signed by the company’s executive and duly stamped.
The letters shall be considered and visaed by the Exhibition Directorate. The certificates shall be handed by proxy signed by the company’s executive and duly stamped.
The certificate must be filled in and stamped by the COMPANY’s Exposervice.
The certificate shall be valid for entrance to EXPOCENTRE Fairgrounds for the period of mounting, running and dismantling of the exhibition. An identity document must be shown together with the certificate.
2. Issuance procedures and use of passes for staff of assembly companies
Passes for staff of assembly companies shall be issued according to an official letter sent by the exhibiting company and signed by the company’s executive and duly stamped. The letter shall include an attachment with a list of personnel with full names, passport information and addresses (non Moscow residents shall provide a copy of their Moscow registration), and a telephone number of a person in charge of safety regulations compliance.
The letters shall be considered and visaed by the Exhibition Directorate. The certificates shall be handed by proxy signed by the company’s executive and duly stamped.
The certificate must be filled in and stamped by the COMPANY’s Exposervice.
The certificate shall be valid for entrance to EXPOCENTRE Fairgrounds for the period of mounting, running and dismantling of the exhibition. An identity document must be shown together with the certificate.
3. Issuance procedures and use of chargeable vehicle passes
The vehicle pass form shall contain the pass number and period of validity, name of the exhibition, check-point of entrance and exit, and parking spot.
The form must be stamped by the COMPANY’s Exposervice.
The vehicle pass form contains the regulations of its use.
The name of company and license plate number shall be filled in by the exhibiting company.
In case the vehicle was substituted, the respective changes in the pass must be certified by the stamp of the COMPANY’s Exposervice.
The pass, which is not filled in completely, shall be invalid.
The pass shall be valid only for the specific vehicle. In case of the vehicle was substituted, the pass must have two stamps of the COMPANY’s Exposervice.
4. Use of vehicles during mounting, running and dismantling of exhibitions
Parking shall be allowed only on the indicated spot.
Access of vehicles to private entrances and freight gates shall be allowed: during the exhibition running from 8 A.M. to 9:30 A.M., during the mounting and dismantling periods from 8 A.M. to 7:30 P.M. (only for handling operations).
Overnight parking shall not be allowed.
Washing and repair of vehicles shall not be allowed on the territory of EXPOCENTRE Fairgrounds.
The speed on the territory of EXPOCENTRE Fairgrounds shall not exceed 15 km/h.
On demand of a security guard, the vehicle must be provided for examination.
When entering the Fairgrounds, cars shall receive a special card, which shall be returned to a security guard at the check-point when leaving the Fairgrounds.
5. Delivery and removal of exhibits and exhibition equipment
Registration and issuance of one-entry passes for delivery/removal of exhibits and exhibition equipment are done in Control Stations located near Entrances to the Fairgrounds.
To receive your one-entry pass for delivery of exhibits and exhibition equipment in the Control Station, present the Power of Attorney and two copies of the delivery/removal permit application. Keep one copy of the application, submit the other copy to the Pavilion or Open-Air Site Management.
After you received your one-entry pass for delivery of exhibits and exhibition equipment, go to the Entrance gates to the Fairgrounds, present your pass and delivery/removal application, and submit the vehicle for security inspection. When the Security Officer indicates the time of the entrance in the pass, you can proceed to the Pavilion where your stand is located.
To receive your one-entry pass for removal of exhibits and exhibition equipment during the dismantling period, present the Power of Attorney at the Control Station.
It is allowed to get several passes during the mounting and dismantling periods if necessary.
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